Best Commercial Printer 2021

Every successful commercial enterprise utilizes resources and equipment to grow their business and beat the competition.

Many vital elements go into being successful in the commercial world, but not all are complicated and difficult. Sometimes it is the most straightforward piece of technology that can make a huge difference.

Today we are trying to find the best commercial printer.

That’s right! Printers are essential. We will show you some reliable options with different features that can help take a business to the next level. From our list, you will find a commercial printer that you don’t have to break the bank for.

List of Commercial Printer

1. Brother HL-L2395DW

2. Canon PIXMA TR4520

3. HP Color LaserJet Pro M479fdw

4. Brother HL-L3210CW

5. Xerox Phaser 6510/DNI 

6. HP LaserJet Pro M428fdw

7. Xerox WorkCentre 3345/DNI

8. HP LaserJet Pro M404n

9. Brother L5900DW

10. Epson WorkForce ET-3750

11. Brother HL-L8360CDW

Comparison Table For Top 10 Commercial Printer

IMAGE PRODUCT key features Price 
 Brother HL-L2395DW Functions: Print, Scan, Copy
Printing Technology: Laser
Print Speed: 36ppm
Duty Cycle: 15,000 pages
Canon PIXMA TR4520 Functions: Print, Scan, Copy, Fax
Printing Technology: Inkjet
Print Speed: 4.4ipm (color), 8.8ipm (black)
Duty Cycle: Not stated
HP Color LaserJet Pro M479fdw Functions: Print, Scan, Copy, Fax
Printing Technology: Laser
Print Speed: 28ppm (color & black)
Duty Cycle: 50,000 pages
Brother HL-L3210CW Functions: Print
Printing Technology: LED
Print Speed: 19ppm (color & black)
Duty Cycle: 30,000 pages
Brother HL-L6200DW Functions: Print
Printing Technology: Black & White Laser
Print Speed: 48ppm
Duty Cycle: 100,000 pages
HP LaserJet Pro M428fdw Functions: Print, Scan, Copy, Fax
Printing Technology: Laser
Print Speed: 40ppm (black)
Duty Cycle: 80,000 pages
Canon Color imageCLASS MF644Cdw Functions: Print, Scan, Copy, Fax
Printing Technology: Laser
Print Speed: 22ppm
Duty Cycle: 2500 pages
HP LaserJet Pro M404n Functions: Print
Printing Technology: Laser
Print Speed: 40ppm (black)
Duty Cycle: 80,000 pages
 Brother L5900DW  Functions: Print, Scan, Copy, Fax
Printing Technology: Black & White Laser Technology
Print Speed: 42ppm
Duty Cycle: 50,000 pages
 Brother HL-L8360CDW  Functions: Print
Printing Technology: Laser
Print Speed: 33ppm
Duty Cycle: 60,000


How to Choose a Printer for Small Business?

First, decide on your budget. When doing this, remember that there are upfront costs to every printer, and then there are ongoing costs. While a laser printer may have a higher upfront cost, you could end up paying more for an inkjet in the long run because of the higher ink prices.

Secondly, consider the maintenance of a printer. Inkjet printers are pretty uncomplicated, and all you really need to know is how to change a cartridge. Laser printers are complicated, and you will need to check how reliable the printer is because they usually need professional maintenance to avoid voiding warranties.

Finally, consider your overall printing needs. How fast do you need to print? What type of print media will you print on, and what quality do you expect? And how much printing will you be doing per month?

Check the specifications to see print resolution, pages per minute, media handling, and monthly duty cycles to get the answers to these questions.

What Is A Commercial Printer?

Commercial printers are designed for places where printing is being done on a professional basis. These types of printers will be able to print many different file types and do high-quality printing at very efficient speeds.

They will also have a high monthly duty cycle as they need to be robust to cope with the high workload they will be put through.

How Do I Choose A Printer For The Office?

Think about the features you need for your office work first, and then match these up to a printer’s specifications.

For example, if you will print 5000 pages per month, check the monthly duty cycle will not fall below this figure.

Should you need to print on 11×17 inch paper, check the dimensions available to you via input trays.

Do you require speed? Then check whether a laser printer offers better speed than an inkjet for the type of printing you will do. For document printing and basic images, a laser printer would be better than an inkjet as it will be faster.

What Is The Most Economical Printer For A Small Business?

Laser and LED printers are the best options for a small business printing lots of documents. These printers print quickly, and many get through thousands of pages before needing a cartridge change.

Overall, the ongoing costs for toner will be much cheaper than the cost of cartridges for an inkjet printer.

You will also find laser printers are more robust and come with a higher monthly duty cycle.

Which Printer Is Best For Bulk Printing?

Laser printers are best for bulk printing. They have been designed to print quickly and to run for longer hours at a time than inkjet printers.

You can get bulk printing printers from the likes of Canon, Brother, and HP. These printers come with duty cycles of anything from 20,000 to 100,000 sheets per month.

5 Best Commercial Printers Reviews

1. Brother HL-L2395DW | Best Commercial color printer

As a commercial enterprise, you likely need a printer that can print, scan, and copy, right? If you don’t already have a separate scanner, then this all-in-one printer from Brother meets your requirements.

With laser printing technology, this printer gives you a 2400x600dpi resolution in monochrome. This resolution is excellent and will see you getting some brilliant looking documents from the machine.

Laser technology is a fantastic option for a business. These printers tend to print faster and manage a higher workload.

With this particular model, you will get 36 pages per minute. Additionally, the monthly duty cycle is reasonably high at 15,000 pages per month. That allows you to print roughly 500 pages per day without overworking the printer.

Duplex printing is possible, which saves you money on both energy bills and paper.

The flatbed scanner can make images that have a 1200dpi, which is very clear. The copier resolution is 600x600dpi, and it has a fantastic speed of 36 copies per minute. These are some excellent extra features that could come in very handy indeed.

Highlighted Features

  1. 2.7” color LCD touchscreen allows you to easily adjust printer settings

2. Canon PIXMA TR4520 | Best Commercial Photo Printer

The Canon Pixma TR4520 is a handy little inkjet printer that is extremely versatile and can meet a variety of needs for any commercial business.

With a print resolution of 4800×1200 dpi, this printer is not just capable of basic document printing. It can also manage detailed photographs and graphics.

Print speeds are on the slower side, which is why this printer is not recommended for those who intend to do a lot of bulk printing. If printing in black, you can get 8.8ipm, whereas color is 4.4 ipm.

We’re assuming you don’t want to have to manually put individual pages down on the scanner one by one. It’s just inefficient. The flatbed scanner here has an optical resolution of 1200dpi. If you choose to use the automatic document feeder with a capacity of 20 sheets, you will get 600dpi.

This printer allows you to connect wirelessly through your computer, smartphone, or tablet, meaning you can print from anywhere in the office.

Services such as Apple AirPrint and Mopria also add to the connectivity options.

Highlighted Features

  1. Copy color documents at 27 seconds per page
  2. Duplex printing helps save your paper

3. HP Color LaserJet Pro M479fdw | Best Commercial Laser Printer

For any business with a huge demand for printing, the HP Color LaserJet Pro M479fdw is a dream machine.

With all-in-one capability, this is a printer, copier, fax machine, and scanner.

Printing is done via laser technology and can be in either black or color. Whichever of those options you choose, you will get a 600x600dpi print resolution and print speed of 28 pages per minute. This is ideal for printing documents in bulk, especially as duplex printing is an option.

Enhancing the reputation of this machine as a workhorse printer is the monthly duty cycle of 50,000 pages. Amazingly, you could print 1000 sheets per day and not even come close to meeting that 50,000 number.

Duplex scanning and duplex copying are possible, making this printer unique among the ones we have looked at.

Two input trays mean you can load two print media types into the printer at the same time. There is a 250-sheet input tray for your most common media type, and a 50 sheet input tray for your lesser-used paper type or size.

Highlighted Features

  1. Special media support for envelopes
  2. 50-sheet ADF

4. Brother HL-L3210CW | Best Laser Printer for Commercial use

Sometimes you don’t want a printer with a lot of added frills to it – you just want something that will print your documents without a fuss.

The Brother HL-L3210CW is the sort of no-nonsense, high-quality printer you are looking for.

With 2400x600dpi, documents can be printed in monochrome or color and have a fantastic professional feel.

Print speeds are decent, especially for a printer giving this level of detail. 19 pages per minute are possible in black or color.

The input and output trays on this machine are handy. The 250-sheet input tray means you won’t be spending half your day refilling the printer with paper. The output tray’s 150-sheet capacity means you won’t waste your time picking up paper spillages from the floor when doing a more massive print job.

Finally, this printer’s 30,000-page monthly duty cycle means you can print 1000 pages per day on average without the printer getting into terminal difficulties. Perhaps give it a day’s rest in months where there are 31 days.

Highlighted Features

  1. Rapid first print out time of 15.5 seconds
  2. Special media support for printing of envelopes

5. Brother HL-L6200DW | Best Commercial Multifunction Printer

This monochrome laser printer from Brother is by far the fastest printer that we have reviewed. Print speeds come in at 48 pages per minute. Combined with a 100,000-page duty cycle, this printer could churn out documents hour after hour during busy periods.

The 1200x1200dpi resolution ensures professional precision printing for all your print jobs.

Efficiency is ensured with automatic duplex printing and a 520-sheet input tray. This figure can be expanded through the use of optional trays. A whopping 1,610 sheets can be used, making this printer ideal for situations where multiple computers are networked to it.

This printer has been built to deal with multiple media types. These include envelopes, labels, colored paper, and letterheads which are all easy to use with the machine.

Multiple connection options are available through Wi-Fi Direct, Ethernet, and USB 2.0. There is also the possibility of using smartphones and tablets utilizing services such as Apple AirPrint and Mopria.

Finally, a 1-line LCD display allows you to check the printer’s status to ensure that everything is working correctly.

Highlighted Features

  1. The multipurpose tray allows printing on letter, legal and executive paper
  2. Windows and Mac compatible

Commercial Printer Buyer’s Guide

1. Printing Technology

While it can come down to personal preference, or a specific need, generally speaking we feel a Laser or LED printer is the best option for commercial printing.

Laser and LED printers tend to have much quicker printing speeds, and a higher monthly duty cycle, making them perfect for a busy workplace.

However, a thriving commercial enterprise can have needs for more than one printer. And in that scenario, it might be a good idea to invest in two different types so that you cover all your bases when it comes to styles of printing.

2. Paper Capacity

Efficiency is critical to any workplace, and any improvement that buys you even seconds can have a tremendous positive impact.

It’s very frustrating to have to always be filling up the paper tray. Seeing that ‘Tray Empty’ sign flash up on your screen can lead to a good five minutes of finding paper, replacing it, and then trying to restart the printing process. This time adds up.

Look for a printer with a high capacity paper tray, or even two.

Also, keep an eye on the size of the output tray. It is incredibly inefficient to print a load of documents and then find them decorating the floor totally out of order because the output tray is overflowing.

3. Monthly Duty Cycle

The monthly duty cycle is incredibly important and sometimes overlooked when searching for the best commercial printer. It is not something you want to make a mistake on.

Buying a printer that you intend to use for about 20,000 pages a month when it has a duty cycle of 2000 pages will lead to a disaster. You will be back searching for a new printer in a matter of days.

The monthly duty cycle tells you the maximum amount of printing you can do before the printer completely breaks down. Make sure you know this figure and don’t overwork whichever printer you purchase.

4. Functions

All-in-one printers have come a long way in the last few years. It used to be that you would buy this type of machine, get a decent printer, and a substandard scanner. That is no longer the case. If you require something that scans and copies, you will now find printers that do a fantastic job.

Final Word

The best commercial printer will have a fantastic printing speed, a high monthly duty cycle, and features galore to aid your business development.

All the printers on our list offer a commercial enterprise something special. With careful consideration, you will be able to determine which of these machines will do the best job for you.

Hopefully, we have simplified your search with the printers that we have chosen. Whichever option you go for, we are confident it will provide you with exceptional service.

For now, we will say goodbye and good luck with your commercial venture!

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