Best Printer for Notary Signing Agents 2021

With somewhere between 100 to 150 pages needed for a standard set of loan documents, a notary signing agent needs a printer that can handle a high workload, will print clear and crisp text, and will do it efficiently.

That is why today we are taking a look at the best printer for notary signing agents. Not every printer out there is suited to the specific need of bulk document printing.

Here, we have waded through all the options to bring you a list and comparison chart that should guide you towards a printer that fulfils your requirements.

With the introduction over, let us get cracking with those best printers for notaries reviews!

List of Top Printer For Notary Signing Agents

  1. Brother MFC-L5900DW
  2. Brother DCP-L2550DW
  3. Canon ImageCLASS LBP113w
  4. Brother HL-L5200DWT
  5. HP Color LaserJet Pro M283fdw
  6. Brother HL-L8360CDWT
  7. Brother HL-L2350DW
  8. Canon ImageCLASS LBP6030w
  9. Pantum M6802FDW
  10. HP OfficeJet Pro 8025
IMAGE PRODUCT Resolution (dpi) Speed (ppm) Paper Capacity price
Brother MFC-L5900DW 1200 x 1200 42 300
Brother DCP-L2550DW 1200 x 1200 36 250
Canon ImageCLASS LBP113w 600 x 600 23 150
Brother HL-L5200DWT 1200 x 1200 42 250, 520
HP Color LaserJet Pro M283fdw 600 x 600 22 250
Brother HL-L8360CDWT 2400 X 600 33 250, 500
Brother HL-L2350DW 2400 x 600 32 250
Canon ImageCLASS LBP6030w 600 x 600 19 150
Pantum M6802FDW 1200 x 1200 32 250
HP OfficeJet Pro 8025 4800 x 1200 22 225

Why A Laser Printer Versus An Inkjet Printer?

Laser printer is always a better option for notary signing agents than inkjet. Since they have lots of documents to print, a laser offers better quality in terms of printing texts. Some other reasons are-


The cost of printing in monochrome with an inkjet printer can range from 5-7 cents or more per paper. Meanwhile, laser one can cost more or less 2-4 cents per paper. So, you would find the laser model printing at a lower-cost than inkjet model. The more paper you print with the laser, the more money you would get to save. 


Laser machine prints 15 to 45 pages per minute while inkjet one runs from 5 to 15 pages per minute. Since notary signing agents have to deal with lots of documents, they need a printer that offers quicker operation. This is what laser printer does.


Inkjet printer mainly uses wet ink to print the paper. It means you have to wait for the ink to dry before you can use the paper. Also, if you print lots of documents with an inkjet, it can make them messy.

The situation is completely opposite with a laser printer. It uses dry toner so you can use the document right away after being printed. So, there wouldn’t be any chance of mess.


1. What Supplies Do You Need As A Notary Signing Agent?

Apart from basic office accessories like pen, legal papers, letter papers, staplers, and so on, you would need-

Notary Stamp-

A notary stamp with the agent’s name and state works to attest to the authenticity of the signatures for minimizing fraud in legal papers.


The journal will have all the important details or written record of your official acts.

Fingerprint Pad-

Some of the states require you to get thumbprint for a deed. For this, you must have a fingerprint pad. It would be great if you purchase an inkless one since it doesn’t leave ink stain on the skin.

Laser Printer-

Of course, you need a laser printer. It will help you print all the documents with crisp and clear texts.

Errors And Omissions Insurance-

Getting this form is important. It will protect you against your client’s claims of inadequate work or negligence.

2. What’s The Difference Between A Notary And A Signing Agent?

Loan signing agent is kind of a notary public. They’re certified to help the lenders and guide the borrowers through the loan process. If the customer has any question about the loan be it of home, business or vehicle, loan signing agents may help answer them in details.

Contrariwise, notary agents don’t have any extra certification that makes them different from the other. They may not have the expertise to provide their customers with detailed information. Their job is to either confirm the agreements of parties or witness signs on legal documents.

3. Are Notary Signing Agents In Demand?

Yes, Notary Signing Agents are certainly in demand. The services they provide are always in need. Be it for refinancing, home sales or other transactions, a notary signing agent helps with the crucial legal processes. 

However, it may take time to build a strong reputation and network of clients. I would say, just have patience and wait for your investments to bring a major boost to your earnings.

4. Does A Signing Agent Need A Fax Machine?

Not anymore. In the past, Notary Signing Agents had to deal with fax backs but now you can use a scanner to scan your documents and email them to the clients.

There are many laser printers that do have fax functions. Although it offers additional privileges, it’s not compulsory to have one.

5. How Much Money Does A Notary Make Per Signing?

Usually notary signing agents can earn $100 to $200 per appointment that can lead to around $2000 or more in a month.

However, the amount can be more or less depending on how you got the appointment.

5 Best Printers for Notary Signing Agents Reviews

1. Brother MFC-L5900DW

Brother MFC-L5900DW comes blended with lots of printing and scanning functions. It has high-quality toner cartridge that ensures professional texts on legal papers at high resolution of 1200 x 1200 dpi. Not only the prints would be sharp but you would find the small fonts well-detailed too.

The printer can satisfy all the notary signing agents with its versatility. There is an auto duplex function that lets you print, copy and scan the documents two-sided. Plus, it has auto sheet feeder that you can couple with the duplex function to print out. The feeder will copy the prints up to 70 pages automatically while ensuring the quality.

Its default tray can hold around 300 papers. If you find that less, then there is an option to fit another tray that has even higher capacity of up to 500 papers. You just have to get the tray separately. It’s reasonable and solid.

Since notary signing agents have to deal with important files, safety of the documents is certainly one of the priorities. With MFC-L5900DW, you will get that too. It comes with a built-in triple layer security feature that makes sure you don’t have to worry about virus invasion or unauthorized access from foreign devices.

The only issue with the printer is that it’s a bit loud. If you hate the noise, you can keep it far away from your spot and control the machine wirelessly. It has the ability to print up to 42 pages a minute right after your command. And that’s super quick!

Highlighted Features

  • Prints at high resolution up to 1200 x 1200 dpi.
  • Default tray can hold around 300 pages.
  • Provides 70-sheet auto feeder with 2-sided printing.
  • Triple layer security function prevents hacking.

2. Brother DCP-L2550DW

If the noise of the above model turns you off, then you can opt for DCP-L2550DW. This laser printer would do the work with minimal noise to avoid disturbing you. One great thing is that you can also use the quiet mode that reduces the noise even more when in use.

The 1200 x 1200 dpi resolution helps bring out crisp texts on loan documents. No matter how much small the font is, you would find it highly legible.

DCP-L2550DW’s speed is pretty great. It does notary signing agents a big favor by printing large documents in a very short time. Releasing up to 36 standard pages a minute, the printer shows its prompt performance.

You can uplift your efficiency with the Auto Sheet Feeder that works with 50 papers at once. It will copy all the important papers and deliver the same output. There is duplex function too that lets you print two-sided to save you time. Sadly, you cannot use it for scanning and copying. In case, you want this feature, check out MFC-L5900DW from the same manufacturer.

Its WiFi setup is a breeze. You can get to control the printer and enjoy all these functions right from your phone.

The capacity of the paper tray is decent-ish. It would hold up to 250 pages of different sizes and give notary signing agents a nice convenience.

Highlighted Features

  • Quiet mode reduces the noise during operation.
  • Comes with high resolution of 1200 x 1200 dpi.
  • Features 50-sheet auto feeder and Auto duplex.
  • Outputs up to 36 pages per minute.

3. Canon ImageCLASS LBP113w

Want a basic option? Then Canon LBP113w would be just right for notary signing agents. If you have just started getting involved in this field, then select this printer.

Although the resolution is slightly lower than the others with 600 x 600 dpi, you would love it for printing texts. Thanks to the Toner Cartridge 047 coming coupled with laser tech, the write-ups look incredibly clear on the documents. Not only that, the tech makes it print the toner so perfectly on the paper that you wouldn’t face any smudge issues at all.

Talking about the toner, I find it quite long-lasting given the basic design of the machine. With this, you can expect to get at least 800 printed documents from the starter cartridge.

This is a very easy to use and easy to set up kind of a printer. It would take a few minutes to connect the printer to WiFi so you can enjoy controlling it wirelessly.

As for the speed, it’s nice. You would get up to 23 pages per minute even if you use big legal documents.

Speaking of the size, the tray capacity holds a good amount of papers. You can place around 150 pages easily on the tray without jamming the space.

Highlighted Features

  • 23 pages per minute speed is great for small scale printing.
  • Delivers clear text at 600 x 600 dpi resolution.
  • Holds up to 150 sheets on the tray.
  • Starter cartridge prints up to 800 pages.

4. Brother HL-L5200DWT

A printer that is a combination of smart features, print performance and speed, HL-L5200DWT has it all. If you have a big stack of documents for notary signing, opt for this model.

Coming monochrome, the printer does the job at 1200 x 1200 dpi resolution so you get the best output. Its text quality can make the legal document more premium.

About the speed, you will get around 42 pages right in a minute with the prints on them. This shows how fast it would spit out the pages just like Brother MFC-L5900DW.

You can do all the operations wirelessly. Just connect it to your WiFi and control the machine from your phone.

The big plus is that you don’t have to refill paper frequently with this machine. Thanks to the dual-tray design, you can keep 250 pages on one and 520 pages on the other. So, if the printer detects the primary tray empty, it will switch to the second tray and pull the page.

You can even print on both the sides using its Auto duplex feature. It would give the printing quality just like you expect.

One small gripe is that it does make a bit of noise while printing. However, since you can do the job wirelessly, the noise shouldn’t be an issue if you keep it far off.

That said, this model wins when it comes to quality and convenience.

Highlighted Features

  • Dual tray design offers huge paper holding capacity.
  • Outputs clear texts at 1200 x 1200 dpi resolution.
  • Can be printed double sided with Auto duplex function.
  • Prints up to 42 pages a minute to provide you with optimum speed.

5. HP Color LaserJet Pro M283fdw

Looking for a multipurpose laser printer? Check out LaserJet Pro M283fdw. It has the ability to be a printer, scanner, copier and a fax machine. Cool, right?

The printer comes with super dense tech that can make exact copy of the documents while providing well-detailed prints. Processing at 600 x 600 dpi resolution, LaserJet Pro ensures text quality.

However, since color photos require higher resolution than this, you may not like to print colorful photos with the printer. But it shouldn’t be a big deal for notary signing agents since they work with information more than the images.

The speed is slightly on the lower side, it wouldn’t obstruct your work. Doesn’t matter if you are printing in color or monochrome, the printer will expel 22 papers in a minute.

It has an auto-sheet feeder that offers big benefits. You can copy, scan and fax up to 50 pages automatically with this feature. It should take 2 to 3 minutes to do the job.

There is an Auto-Duplex feature too that you can enjoy with the printer. It gives the same quality to both the sides while saving paper.

The tray comes with a good amount of space. It can hold around 150 sheets of different sizes with ease.

If you don’t like to operate from the computer or panel, you can do it wirelessly. Just install HP smart app and control the printer from your phone. It would help in setting up the machine, scanning and receiving notifications as well as handling printing works with ease.

Highlighted Features

  • Automatically copy, scan and fax up to 50 pages.
  • Both the sides can be printed automatically.
  • HP smart app helps you control the printer wirelessly.
  • Prints well-detailed texts at 600 x 600 dpi resolutions.

6. HP OfficeJet Pro 7740 | best printer for notary

The first printer on our list is a wide format all-in-one inkjet machine offering the kind of specs that a notary signing agent should be looking for, at an affordable price.

This printer has two input trays which can hold 250 sheets each. This is convenient as you can fill it with both legal sized paper and letter sized paper for the same set of documents. The printer will then be able to alternate between the two sizes of paper as needed.

The maximum resolution of the printer is 4800×1200 dpi which will allow you to get sharp clear text on your documents.

Black documents will print at a speed of 22 pages per minute ISO, so a standard document bundle will take between 5 to 7 minutes to print out entirely.

The printer does come with duplex printing option which will allow you to save money, and you are able to print a decent amount with a monthly duty cycle of 18,000 pages which makes this machine as your best notary printer.  You will be able to service quite a few clients per month with this machine.

Highlighted Features

  1. 1200 dpi optical resolution scanner for scanning signed documents
  2. Duplex copying possible

7. Brother MFC-L5900DW | best laser printer for notary signing agents

Another all-in-one printer this time utilising black and white laser technology.

The maximum resolution of this printer is 1200×1200 dpi which ensures that your text has a professional look that is easy to read.

Laser printers tend be faster than inkjets of the same price, and the Brother MFC-L5900DW is no different in that respect. You will get 42 pages per minute from this machine meaning the average set of documents should take between 3 to 4 minutes to print.

The printer comes with two trays – one 250 sheet input tray, and one 50 sheet multipurpose tray. You will need to determine the ratio of legal paper to letter paper needed for your documents to decide whether the second tray is enough to help you with efficiency.

A high monthly duty cycle of 50,000 pages means that you can get a lot of work done with this printer before it is overloaded and begins misbehaving. Factor in the number of clients you have per month to determine whether this figure is enough for you.

Highlighted Features

  1. 1200×1200 dpi flatbed duplex scanner to professionally scan signed documents
  2. 1200×600 dpi copier with swift 42cpm copy speed

8. Brother HL-L6200DWT | best printer for loan signing agents

If not looking to spend the extra money on an all-in-one printer because you either already have a scanner, or you do not need to scan documents, then this standalone Brother printer may be of interest to you.

This printer comes with some quite brilliant bulk printing specifications.

For a start there is the print speed of 48 pages per minute, meaning you can get a 150-page document printed in sharp 1200x1200dpi resolution and only need just over 3 minutes to do so.

Two input trays of 520 sheets each, and an output tray of 150 sheets offer a chance of efficiency in your printing as you won’t need to change paper sizes manually, and the printer will catch the majority of your set of documents. You can safely look away without getting a paper spillage on the floor.

Duplex printing is an option, and you can get 100,000 pages from the machine because of its monthly duty cycle. It really is a heavy-duty printer.

Highlighted Features

  1. LaserJet technology for faster print speeds and cheaper ink refills
  2. Can be connected to using wireless technology and mobile devices
  3. Multipurpose tray available for envelope printing

9. Brother HL-L5200DWT | best dual tray printer for notary signing agent

With the ability to connect wirelessly, a fast printing speed and more than one paper tray, the Brother HL-L5200DWT is a great stand-alone printer for notary signing agents.

Professional looking documents can be printed at a speed of 42 pages per minute and with a crisp resolution of 1200×1200 dpi. That is less than 4 minutes to print a 150-page document.

This printer ensures efficiency in your work from multiple features.

Firstly, it takes less than 7.2 seconds from you hitting the print button to seeing the first sheet of paper fly out.

Secondly, paper handling sees both a 250-sheet input tray, and another with a capacity for 520 sheets.

There is also a third multipurpose media tray that allows you up to 50 sheets of specialised media. This means that you can load the printer up with three different media types at a time and avoid having to manually change things up when a document requires multiple paper types.

Finally, this printer can handle up to 50,000 pages a month, making it reliable despite a heavy workload.

Highlighted Features

  1. Duplex printing available to aid increased productivity
  2. Maximum media size of 8.15×14 inches

10. Brother HL-L8360CDWT | best printer for signing agents

If you require some color on your notary documents and have been impressed with the specifications on the monochrome laser printers we have looked at from Brother, then this is the better option for you.

Full color, professional quality documents can be printed at a rate of 33 pages per minute in simplex, or 7 pages per minute in duplex, with a fantastic 2400×600 dpi resolution.

This printer will allow you to load print media in an input tray capable of 250 sheets, and a multipurpose tray of 50 sheets. The output tray can hold a total of 150 sheets giving you a few minutes breathing space while documents print.

For those who need a heavy-duty printer, this model is able to print a 60,000 page per month duty cycle.

Finally, if you need to keep this printer in an office space and it will be working while you are in discussion with clients, it has a dedicated quiet mode that should ensure you can talk free from  any distraction.

Highlighted Features

  1. 7-inch LCD touchscreen to easily navigate through the printer settings
  2. Connect wirelessly through Wi-Fi, Wi-Fi Direct, Ethernet, USB 2.0 or Mobile Devices

Printer for Notary Signing Agents Buying Guide

a) Resolution

Reputation matters and the smallest details could have you being judged as less than adequate. That is why print resolution, even when printing word-based material is important.

You want the text to look sharp, crisp, and easy to read. Therefore, you should be looking at 1200 x1200 dpi in black if you want to maximise the professional look of your printed documents.

b) Print Speed

You likely have much better things to do than wait around for a 150-page agreement to get printed off, and your clients won’t thank you if you leave them waiting around because the printer is still crawling through the print queue at a snail’s pace when they arrive.

As a rule of thumb, laser printers print much faster speeds than inkjet. Therefore, unless you are averse to laser printers, or you have other needs that require a decent inkjet, we recommend laser printers as the best option for document printing.

c) Functions

Some of the printers on our list are standalone printers meaning they do not have scanning or copying capability. You will notice these types of printers cost a bit less.

However, an all-in-one printer could end up being value for money, especially if you need to make copies or scans of the documents that have been signed, either for your own records or to be sent elsewhere.

You can find some all-in-one scanning and copying printers that offer a good resolution, and quick speeds.

d) Paper Handling

Ideally, the best printer for notary signing agents will be equipped with more than one input tray, even if that is just a smaller multipurpose media tray.

Dual trays are great for productivity and efficiency because, as you no doubt already know, many of the full documents printed by notary signing agents require more than one type of print media. Often you will find a need to print on legal size paper and letter size paper. The dual tray system allows the printer to do this automatically.

e) Duty Cycle

Monthly duty cycle is especially important for notary signing agents because of the sheer printing workload the machines will have to do. The documents being printed can be anything from a 100 to 150 pages long, and therefore a larger client base will eat up a maximum duty cycle in no time at all.

Final Word

And there you have it – a list from which you can get the best printer for notary signing agents. Luckily for you, the printers on the list are affordable in nature and you will not find yourself needing to take a loan just to cover the cost of it.

Pay close attention to how much work you can put the printer through in a month throughout your notary activity. You do not want it to start jamming halfway through an important print.

LaserJet printers tend to be quicker and more durable that inkjets, so if you only require document printing it may be sensible to go for the former.

1 thought on “Best Printer for Notary Signing Agents 2021”

Leave a Comment

Your email address will not be published.