Best Printer for Notary Signing Agents 2021

With somewhere between 100 to 150 pages needed for a standard set of loan documents, a notary signing agent needs a printer that can handle a high workload, will print clear and crisp text, and will do it efficiently.

That is why today we are taking a look at the best printer for notary signing agents. Not every printer out there is suited to the specific need of bulk document printing.

Here, we have waded through all the options to bring you a list and comparison chart that should guide you towards a printer that fulfils your requirements.

With the introduction over, let us get cracking with those best printers for notaries reviews!

Comparison Chart For Top 10 Printer for Notary Signing Agents



Key Features



HP OfficeJet Pro 7740

Functions: Print, Scan, Copy, Fax
Printing Technology: Inkjet
Print Speed (Black): 22ppm (ISO)
Monthly Duty Cycle: 18,000 pages


Brother MFC-L5900DW

Functions: Print, Scan, Copy, Fax
Printing Technology: Black & White Laser Technology
Print Speed (Black): 42ppm
Monthly Duty Cycle: 50,000 pages


Brother HL-L6200DWT

Functions: Print
Printing Technology: Black and White Laser Technology
Print Speed (Black): 48ppm
Monthly Duty Cycle: 100,000 pages


Brother HL-L5200DWT

Functions: Print
Printing Technology: Black & White Laser Technology
Print Speed (Black): 42ppm
Monthly Duty Cycle: 50,000 pages


Brother HL-L8360CDWT

Functions: Print
Printing Technology: Laser
Print Speed (Black or Color): 33ppm
Monthly Duty Cycle: 60,000


Epson WorkForce WF-7720

Functions: Print, Scan, Copy, Fax
Printing Technology: Inkjet
Print Speed (Black): 18ppm
Monthly Duty Cycle: 20,000


Brother HL-L3230CDW

Functions: Print
Printing Technology: LED
Print Speed (Black): 25ppm
Monthly Duty Cycle: 30,000 pages


Brother MFC-L5700DW

Functions: Print, Scan, Copy, Fax
Printing Technology: Black & White Laser Technology
Print Speed (Black): 42ppm
Monthly Duty Cycle: 50,000 pages


Canon MB2720

Functions: Print, Scan, Copy, Fax
Printing Technology: Inkjet
Print Speed (Black): 24ipm
Monthly Duty Cycle: 20,000 pages


5 Best Printers for Notary Signing Agents Reviews

1. HP OfficeJet Pro 7740 | best printer for notary

The first printer on our list is a wide format all-in-one inkjet machine offering the kind of specs that a notary signing agent should be looking for, at an affordable price.

This printer has two input trays which can hold 250 sheets each. This is convenient as you can fill it with both legal sized paper and letter sized paper for the same set of documents. The printer will then be able to alternate between the two sizes of paper as needed.

The maximum resolution of the printer is 4800×1200 dpi which will allow you to get sharp clear text on your documents.

Black documents will print at a speed of 22 pages per minute ISO, so a standard document bundle will take between 5 to 7 minutes to print out entirely.

The printer does come with duplex printing option which will allow you to save money, and you are able to print a decent amount with a monthly duty cycle of 18,000 pages which makes this machine as your best notary printer.  You will be able to service quite a few clients per month with this machine.

Highlighted Features

  1. 1200 dpi optical resolution scanner for scanning signed documents
  2. Duplex copying possible

2. Brother MFC-L5900DW | best laser printer for notary signing agents

Another all-in-one printer this time utilising black and white laser technology.

The maximum resolution of this printer is 1200×1200 dpi which ensures that your text has a professional look that is easy to read.

Laser printers tend be faster than inkjets of the same price, and the Brother MFC-L5900DW is no different in that respect. You will get 42 pages per minute from this machine meaning the average set of documents should take between 3 to 4 minutes to print.

The printer comes with two trays – one 250 sheet input tray, and one 50 sheet multipurpose tray. You will need to determine the ratio of legal paper to letter paper needed for your documents to decide whether the second tray is enough to help you with efficiency.

A high monthly duty cycle of 50,000 pages means that you can get a lot of work done with this printer before it is overloaded and begins misbehaving. Factor in the number of clients you have per month to determine whether this figure is enough for you.

Highlighted Features

  1. 1200×1200 dpi flatbed duplex scanner to professionally scan signed documents
  2. 1200×600 dpi copier with swift 42cpm copy speed

3. Brother HL-L6200DWT | best printer for loan signing agents

If not looking to spend the extra money on an all-in-one printer because you either already have a scanner, or you do not need to scan documents, then this standalone Brother printer may be of interest to you.

This printer comes with some quite brilliant bulk printing specifications.

For a start there is the print speed of 48 pages per minute, meaning you can get a 150-page document printed in sharp 1200x1200dpi resolution and only need just over 3 minutes to do so.

Two input trays of 520 sheets each, and an output tray of 150 sheets offer a chance of efficiency in your printing as you won’t need to change paper sizes manually, and the printer will catch the majority of your set of documents. You can safely look away without getting a paper spillage on the floor.

Duplex printing is an option, and you can get 100,000 pages from the machine because of its monthly duty cycle. It really is a heavy-duty printer.

Highlighted Features

  1. LaserJet technology for faster print speeds and cheaper ink refills
  2. Can be connected to using wireless technology and mobile devices
  3. Multipurpose tray available for envelope printing

4. Brother HL-L5200DWT | best dual tray printer for notary signing agent

With the ability to connect wirelessly, a fast printing speed and more than one paper tray, the Brother HL-L5200DWT is a great stand-alone printer for notary signing agents.

Professional looking documents can be printed at a speed of 42 pages per minute and with a crisp resolution of 1200×1200 dpi. That is less than 4 minutes to print a 150-page document.

This printer ensures efficiency in your work from multiple features.

Firstly, it takes less than 7.2 seconds from you hitting the print button to seeing the first sheet of paper fly out.

Secondly, paper handling sees both a 250-sheet input tray, and another with a capacity for 520 sheets.

There is also a third multipurpose media tray that allows you up to 50 sheets of specialised media. This means that you can load the printer up with three different media types at a time and avoid having to manually change things up when a document requires multiple paper types.

Finally, this printer can handle up to 50,000 pages a month, making it reliable despite a heavy workload.

Highlighted Features

  1. Duplex printing available to aid increased productivity
  2. Maximum media size of 8.15×14 inches

5. Brother HL-L8360CDWT | best printer for signing agents

If you require some color on your notary documents and have been impressed with the specifications on the monochrome laser printers we have looked at from Brother, then this is the better option for you.

Full color, professional quality documents can be printed at a rate of 33 pages per minute in simplex, or 7 pages per minute in duplex, with a fantastic 2400×600 dpi resolution.

This printer will allow you to load print media in an input tray capable of 250 sheets, and a multipurpose tray of 50 sheets. The output tray can hold a total of 150 sheets giving you a few minutes breathing space while documents print.

For those who need a heavy-duty printer, this model is able to print a 60,000 page per month duty cycle.

Finally, if you need to keep this printer in an office space and it will be working while you are in discussion with clients, it has a dedicated quiet mode that should ensure you can talk free from  any distraction.

Highlighted Features

  1. 7-inch LCD touchscreen to easily navigate through the printer settings
  2. Connect wirelessly through Wi-Fi, Wi-Fi Direct, Ethernet, USB 2.0 or Mobile Devices

Printer for Notary Signing Agents Buying Guide

a) Resolution

Reputation matters and the smallest details could have you being judged as less than adequate. That is why print resolution, even when printing word-based material is important.

You want the text to look sharp, crisp, and easy to read. Therefore, you should be looking at 1200 x1200 dpi in black if you want to maximise the professional look of your printed documents.

b) Print Speed

You likely have much better things to do than wait around for a 150-page agreement to get printed off, and your clients won’t thank you if you leave them waiting around because the printer is still crawling through the print queue at a snail’s pace when they arrive.

As a rule of thumb, laser printers print much faster speeds than inkjet. Therefore, unless you are averse to laser printers, or you have other needs that require a decent inkjet, we recommend laser printers as the best option for document printing.

c) Functions

Some of the printers on our list are standalone printers meaning they do not have scanning or copying capability. You will notice these types of printers cost a bit less.

However, an all-in-one printer could end up being value for money, especially if you need to make copies or scans of the documents that have been signed, either for your own records or to be sent elsewhere.

You can find some all-in-one scanning and copying printers that offer a good resolution, and quick speeds.

d) Paper Handling

Ideally, the best printer for notary signing agents will be equipped with more than one input tray, even if that is just a smaller multipurpose media tray.

Dual trays are great for productivity and efficiency because, as you no doubt already know, many of the full documents printed by notary signing agents require more than one type of print media. Often you will find a need to print on legal size paper and letter size paper. The dual tray system allows the printer to do this automatically.

e) Duty Cycle

Monthly duty cycle is especially important for notary signing agents because of the sheer printing workload the machines will have to do. The documents being printed can be anything from a 100 to 150 pages long, and therefore a larger client base will eat up a maximum duty cycle in no time at all.

Final Word

And there you have it – a list from which you can get the best printer for notary signing agents. Luckily for you, the printers on the list are affordable in nature and you will not find yourself needing to take a loan just to cover the cost of it.

Pay close attention to how much work you can put the printer through in a month throughout your notary activity. You do not want it to start jamming halfway through an important print.

LaserJet printers tend to be quicker and more durable that inkjets, so if you only require document printing it may be sensible to go for the former.

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